New Business Questionnaire

Association Management, Inc.
New Business Questionnaire

Please answer the questions below and click the submit button at the bottom of the page.

If you do not know the answer to a specific question, you can leave it blank unless the field states that it is required.

Files can be uploaded at the bottom of the form.

Name(Required)

First Last

Email(Required)

Enter Email Confirm Email

Association/Community Name?(Required)

Location (Address or Major Crossroads)(Required)

Is your community a condominium association, site condo or homeowner’s association?

How many units are in your community?

What is your community's fiscal year end date

Are there multiple unit styles in the community such as apartment style, townhouse style, stand-alone homes, etc?

Are you part of a master association?

Are there any major projects ongoing that will continue into next year?

Any major projects scheduled for next year?

If so, are the funds available in the savings account for those projects or will funding be needed?

Does the board work as a team or are there personality conflicts between the current board members?

How often does the board meet per year?

Would the board want your community manager to attend all board meetings?

Does the board meet in person or over zoom?

Would the board be open to zoom meetings in the future?

When is the annual meeting and do you usually make quorum?

Does the board hold open meetings for the owners to attend and if so what is the frequency?

Are the board member positions staggered 2-year terms?

Are there any lawsuits in progress or on the horizon of which you are aware?

What are your needs in terms of an on-site presence at the community?

Would you want a manager the comes out periodically, as necessary, or do you want a regular physical presence at the community?

Do you have security cameras on the property?

Do you have a clubhouse? If so, can residents rent the clubhouse?

Do you have a pool or multiple pools?

Do you have any other community amenities like an exercise room, playground, etc?

Are your contracts all signed for the current season, such as lawn maintenance & snow removal?

Is there anything you can think of that makes your community unique?

Is your community open to electronic communications and management, such as email blasts, electronic voting, online portals, electronic payments, etc?

Are you able to email a current financial report?

What is your Association’s current bank?

Do you have percentages of value or does everyone own/pay the same amount?

What is/are the current monthly dues amount(s)?

Are any utilities such as water or gas, included in the monthly dues amount?

Would you consider your current financial situation favorable or unfavorable?

Do you believe your budget is sufficient to cover the operating expenses and save for future projects?

Are there any additional assessments planned or in progress?

Do you have a reserve study on file?

Do you share expenses with any other association?

Who is your collections attorney?

Do you have any staff on payroll?

Who is your current management company?

Do you have an online portal or access to your management company’s software to submit work orders, view your ledger, etc.?

Does your current management company provide you with monthly financial and work order reports?

What is the main reason you want to leave your current community management company?

Are you coming up on a renewal or seeking to terminate your current management agreement?

If not a change at renewal, are you aware of the terms within your current agreement for early termination?

Does your current management company offer automatic withdrawal (ACH)?

File

Max. file size: 50 MB.

File

Max. file size: 50 MB.

Association Management, Inc. New Business Questionnaire

New Business Questionnaire

Association Management, Inc.
New Business Questionnaire